Wedding Planning

You may find lots of the fascinating pictures of Bali Wedding on Instagram or Facebook etc.
Then how you can realize your own dream Bali Wedding? Well, we will show you step by step procedure!

Wedding Planning; Procedure

When you chose Bali as your wedding destination, for the very first you need to think is Wedding Venue and Wedding Planner.There are some categories of Wedding Venue in Bali, but wherever your venue is you need to have Wedding Planner. Some venues already have their own planner team,in that case you should check how far their planner team can involve and help you, then you may need to hire additional Wedding Planner at your own if the venue planner cannot accommodate everything you wish.

Once the venue and the planner are chosen, your next step is Venue Decoration and Food & Beverage planning. Tell your Wedding Planner about all you needs of those, also the vendors like Photography, Videography, Hair & Make Up etc. You and your Wedding Planner will work on considering all those planning, and, make everything within the budget.

Wedding Planning; Procedure

When you chose Bali as your wedding destination, for the very first you need to think is Wedding Venue and Wedding Planner.There are some categories of Wedding Venue in Bali, but wherever your venue is you need to have Wedding Planner. Some venues already have their own planner team,in that case you should check how far their planner team can involve and help you, then you may need to hire additional Wedding Planner at your own if the venue planner cannot accommodate everything you wish.

Once the venue and the planner are chosen, your next step is Venue Decoration and Food & Beverage planning. Tell your Wedding Planner about all you needs of those, also the vendors like Photography, Videography, Hair & Make Up etc. You and your Wedding Planner will work on considering all those planning, and, make everything within the budget.

Time to start planning

You should start your Wedding Planning 6 months prior to your Day at the latest, but we recommend you to start more than a year before so that you have enough time to prepare everything with no rush. Especially if you think your Bali Wedding in the particular seasons, and/or popular venue, you may face the difficulty to book your preferred date or time. If you have any specific date, the early planning is an essential.

Bali Wedding's best season is within the dry season - May to October. Rarely raining fits for the outside wedding. On the other hand if you are planning your Bali wedding in wet season - November to April, you may consider the indoor Chapel wedding to avoid the risk of rain.

If you are thinking your wedding to be legalized ask your Wedding Planner what you need to prepare. If any of your attendee need the special assistance; like wheelchair user or disabled, you need to check in advance whether the venue has the facility for them like toilet or slope, and this may caused to narrow your venue option down.

Time to start planning

You should start your Wedding Planning 6 months prior to your Day at the latest, but we recommend you to start more than a year before so that you have enough time to prepare everything with no rush. Especially if you think your Bali Wedding in the particular seasons, and/or popular venue, you may face the difficulty to book your preferred date or time. If you have any specific date, the early planning is an essential.

Bali Wedding's best season is within the dry season - May to October. Rarely raining fits for the outside wedding. On the other hand if you are planning your Bali wedding in wet season - November to April, you may consider the indoor Chapel wedding to avoid the risk of rain.

If you are thinking your wedding to be legalized ask your Wedding Planner what you need to prepare. If any of your attendee need the special assistance; like wheelchair user or disabled, you need to check in advance whether the venue has the facility for them like toilet or slope, and this may caused to narrow your venue option down.

Wedding Venue Category

There are mainly 3 categories of Bali Wedding Venue;
1. Hotel Wedding - Hotel's Chapel or Hotel Garden/Outdoor
2. Private Villa Wedding - Villa Garden/Outdoor
3. Independent Exclusive Wedding Venue - Chapel or Garden/Outdoor

Since every venue category have different features you should learn each features and know which venue fits your wish, when you plan Bali Wedding.Every Bali Wedding venue have the stunning view however you need to well prepare the plan B in case of the bad weather on the Day. You can check the venue in advance since some venue has plan B as their own.

You can narrow down the choices of venue by yourself first then hire your Wedding Planner, or book your Wedding Planner first and choose your venue together with your Wedding Planner then. Also, every venue have the different cancellation policy therefore you should learn about it in the beginning.

Wedding Venue Category

There are mainly 3 categories of Bali Wedding Venue;
1. Hotel Wedding - Hotel's Chapel or Hotel Garden/Outdoor
2. Private Villa Wedding - Villa Garden/Outdoor
3. Independent Exclusive Wedding Venue - Chapel or Garden/Outdoor

Since every venue category have different features you should learn each features and know which venue fits your wish, when you plan Bali Wedding.Every Bali Wedding venue have the stunning view however you need to well prepare the plan B in case of the bad weather on the Day. You can check the venue in advance since some venue has plan B as their own.

You can narrow down the choices of venue by yourself first then hire your Wedding Planner, or book your Wedding Planner first and choose your venue together with your Wedding Planner then. Also, every venue have the different cancellation policy therefore you should learn about it in the beginning.

What's special about Hotel Wedding

・Wedding venue and reception venue are all in one place. If you and your attendee stay there you are free from moving.
・When you plan the outdoor wedding you need plan B for the rainy day.
・Hotel provides wedding venue, food & beverages, and accommodation too.
・Some hotel have their own Wedding Planning Team.
・If not you need to hire Wedding Planner at your own.
・You have some choices of reception venue in hotel. The ballroom can be whole reserved while other venues may be not.
・You should consider in case of rain, if you wish to have your reception outdoor. Book the additional tent or relocate your reception to indoor ballroom.
・Some hotel does not allow you to bring vendors and/or equipment from outside but you should use the hotel facilities. You may feel some inconvenient with this.
・Total expenses of wedding may be higher than other venue category.

What's special about Hotel Wedding

・Wedding venue and reception venue are all in one place. If you and your attendee stay there you are free from moving.
・When you plan the outdoor wedding you need plan B for the rainy day.
・Hotel provides wedding venue, food & beverages, and accommodation too.
・Some hotel have their own Wedding Planning Team.
・If not you need to hire Wedding Planner at your own.
・You have some choices of reception venue in hotel. The ballroom can be whole reserved while other venues may be not.
・You should consider in case of rain, if you wish to have your reception outdoor. Book the additional tent or relocate your reception to indoor ballroom.
・Some hotel does not allow you to bring vendors and/or equipment from outside but you should use the hotel facilities. You may feel some inconvenient with this.
・Total expenses of wedding may be higher than other venue category.

What's special about Villa Wedding

・Wedding venue and reception venue are all in one place. You and your attendee are free from moving.
・Since villa wedding is mostly the outdoor wedding you need plan B for the rainy day. Check the villa where will be your back up venue.
・Normally Villa only provides venues and facilities.
・You need to arrange other than venues by own, therefore it's essential to hire Wedding Planner at your own.
・You can choose Wedding Planner as you like.
・Since you book the whole areas of villa, you can experience the real private.
・If you plan to have your wedding and/or reception outdoor you should have a back up plan for the rainy day like prepare the tent or any other.
・You can freely bring vendors and/or equipment as you like.
・Since reception food & beverage will be catered by any catering vendor, and no professional kitchen is available at most private villa therefore the quality of food could be less superb than other venue category.
・May feel inconvenient with the small number of toilet for big number of attendee, also no toilet for disabled is available.
・Most villas have a minimum stay policy plus additional one night charge as the event fee.
・Total expenses of wedding may be higher than other venue category since you need to cater all from outside like wedding planner, food & beverage, etc.

What's special about Villa Wedding

・Wedding venue and reception venue are all in one place. You and your attendee are free from moving.
・Since villa wedding is mostly the outdoor wedding you need plan B for the rainy day. Check the villa where will be your back up venue.
・Normally Villa only provides venues and facilities.
・You need to arrange other than venues by own, therefore it's essential to hire Wedding Planner at your own.
・You can choose Wedding Planner as you like.
・Since you book the whole areas of villa, you can experience the real private.
・If you plan to have your wedding and/or reception outdoor you should have a back up plan for the rainy day like prepare the tent or any other.
・You can freely bring vendors and/or equipment as you like.
・Since reception food & beverage will be catered by any catering vendor, and no professional kitchen is available at most private villa therefore the quality of food could be less superb than other venue category.
・May feel inconvenient with the small number of toilet for big number of attendee, also no toilet for disabled is available.
・Most villas have a minimum stay policy plus additional one night charge as the event fee.
・Total expenses of wedding may be higher than other venue category since you need to cater all from outside like wedding planner, food & beverage, etc.

What's special about Exclusive Wedding Venue

・Wedding venue and reception venue are all in one place. You and your attendee need the transportation for moving from/to where you stay.
・If you plan to have outdoor wedding and in case of rain, you still have the indoor wedding chapel as the back up venue. Exclusive Wedding Venue is perfectly prepared for any situation.
・Exclusive Wedding Venue offers everything from the venue, ceremony itself, and food & beverages too.
・Most Exclusive Wedding Venue includes Wedding Planning within their wedding services, which makes you don't have to shop around.
・If you wish you still can have additional Wedding Planner.
・The venue is most likely exclusive use for your wedding and it makes you feel the great private.
・Exclusive Wedding Venue is perfectly prepared for any situation, when you plan the outdoor reception and in case of rain, they have indoor reception venue as the back up.
・As no accommodation is included you can choose your place to stay according to your preference and the budget.
・Since the Exclusive Wedding Venue have and offer almost everything you need, you don't need to cater things from outside and it slims your expenses down.

What's special about Exclusive Wedding Venue

・Wedding venue and reception venue are all in one place. You and your attendee need the transportation for moving from/to where you stay.
・If you plan to have outdoor wedding and in case of rain, you still have the indoor wedding chapel as the back up venue. Exclusive Wedding Venue is perfectly prepared for any situation.
・Exclusive Wedding Venue offers everything from the venue, ceremony itself, and food & beverages too.
・Most Exclusive Wedding Venue includes Wedding Planning within their wedding services, which makes you don't have to shop around.
・If you wish you still can have additional Wedding Planner.
・The venue is most likely exclusive use for your wedding and it makes you feel the great private.
・Exclusive Wedding Venue is perfectly prepared for any situation, when you plan the outdoor reception and in case of rain, they have indoor reception venue as the back up.
・As no accommodation is included you can choose your place to stay according to your preference and the budget.
・Since the Exclusive Wedding Venue have and offer almost everything you need, you don't need to cater things from outside and it slims your expenses down.

What does the Wedding Planner do?

Wedding Planner serves you and your attendee variously on the Day as follows;

・Make the planning and arrangement of the Wedding/Reception Venue which fits your wish.
・Make the planning and arrangement of the Ceremony Type, Venue Decorations which fits your wish.
・Make the planning and arrangement of the Food & Beverages, Entertainment Program for your reception.
・Make the planning and arrangement of the best vendors such as Photographer or Hair & Make Up Artist.
・Arrange the transportation for the Day.
・Create the time table for you, your attendee, and the staff on the Day.
・Cost management for everything related to your wedding.

What does the Wedding Planner do?

Wedding Planner serves you and your attendee variously on the Day as follows;

・Make the planning and arrangement of the Wedding/Reception Venue which fits your wish.
・Make the planning and arrangement of the Ceremony Type, Venue Decorations which fits your wish.
・Make the planning and arrangement of the Food & Beverages, Entertainment Program for your reception.
・Make the planning and arrangement of the best vendors such as Photographer or Hair & Make Up Artist.
・Arrange the transportation for the Day.
・Create the time table for you, your attendee, and the staff on the Day.
・Cost management for everything related to your wedding.

How to choose the best Wedding Planner?

It is no doubt that whether or not you can select the best Wedding Planner is the most important key to success in your Bali Wedding. You should list some candidates by carefully research the SNS or their website, then contact them personally to know who is the best for you. Here is the check list for you to choose the best Wedding Planner.

・Check the range of their services; Do they serve you on the Day only? Or help you to arrange the accommodation and/or transportation for whole your time in Bali?
・Check their ability of accurate suggestion to your requests.
・Check their flexibility of acceptance your requests.
・Check their promptness of reply to your inquiry.
・Check whether they direct your event on site on the Day by him/herself..
・Check whether they have the trustable plan B in case of the rain.
・Check whether the quotation is accurate and no any unclear expenses is included.

How to choose the best Wedding Planner?

It is no doubt that whether or not you can select the best Wedding Planner is the most important key to success in your Bali Wedding. You should list some candidates by carefully research the SNS or their website, then contact them personally to know who is the best for you. Here is the check list for you to choose the best Wedding Planner.

・Check the range of their services; Do they serve you on the Day only? Or help you to arrange the accommodation and/or transportation for whole your time in Bali?
・Check their ability of accurate suggestion to your requests.
・Check their flexibility of acceptance your requests.
・Check their promptness of reply to your inquiry.
・Check whether they direct your event on site on the Day by him/herself..
・Check whether they have the trustable plan B in case of the rain.
・Check whether the quotation is accurate and no any unclear expenses is included.

Venue Decoration and Food & Beverages which fits your wish

Once you decide your Wedding Venue and Wedding Planner, the next step is to fix the Venue Decoration and/or Food & Beverages by consulting with your Wedding Planner. Both decoration and food & beverages are important items to make your dream wedding comes true.

You also need to discuss well the plan B in case of the rain. If you or your attendee need any special arrangement of the food like halal food or vegan food, ask your Wedding Planner to work on.

You may also need the transportation arrangement for your attendee to/from the Wedding Venue. Just consult your Wedding Planner to help you.

Venue Decoration and Food & Beverages which fits your wish

Once you decide your Wedding Venue and Wedding Planner, the next step is to fix the Venue Decoration and/or Food & Beverages by consulting with your Wedding Planner. Both decoration and food & beverages are important items to make your dream wedding comes true.

You also need to discuss well the plan B in case of the rain. If you or your attendee need any special arrangement of the food like halal food or vegan food, ask your Wedding Planner to work on.

You may also need the transportation arrangement for your attendee to/from the Wedding Venue. Just consult your Wedding Planner to help you.

How to choose the best Vendors?

Select vendors are as important as the decoration or food & beverages. You don't want to miss any of Photographer, Videographer, and Hair & Make Up for sure. There are many selections of those in Bali, which makes you hard to choose. Together with your Wedding Planner you can check each vendors' website or SNS to narrow down and find the best one for you.

There are various entertainment you can add on your event like MC, band, DJ, Balinese traditional dance, and fireworks etc. For the reception with 50 guests or more MC is highly recommended for the flawless and exciting event. As some venues are not allowed Balinese dance or fireworks, just check with your Wedding Planner.

How to choose the best Vendors?

Select vendors are as important as the decoration or food & beverages. You don't want to miss any of Photographer, Videographer, and Hair & Make Up for sure. There are many selections of those in Bali, which makes you hard to choose. Together with your Wedding Planner you can check each vendors' website or SNS to narrow down and find the best one for you.

There are various entertainment you can add on your event like MC, band, DJ, Balinese traditional dance, and fireworks etc. For the reception with 50 guests or more MC is highly recommended for the flawless and exciting event. As some venues are not allowed Balinese dance or fireworks, just check with your Wedding Planner.

The Wedding Day

All the preparation are done? This is it, the Wedding Day! Most wedding have the rehearsal of the ceremony and the technical meeting with the wedding team 2 days prior to the Day. This is very important to make your Day success.

On the Day, your Wedding Planner will run the event along the timeline he/she made. it is important that Two of you enjoy the wedding and reception with your attendee but rely everything on your Wedding Planner to do for you. He/she will fully support you throughout the Day. This is why you should have the good Wedding Planner for your Day to make your dream Bali Wedding happen.

Click here to consult with us

The Wedding Day

All the preparation are done? This is it, the Wedding Day! Most wedding have the rehearsal of the ceremony and the technical meeting with the wedding team 2 days prior to the Day. This is very important to make your Day success.

On the Day, your Wedding Planner will run the event along the timeline he/she made. it is important that Two of you enjoy the wedding and reception with your attendee but rely everything on your Wedding Planner to do for you. He/she will fully support you throughout the Day. This is why you should have the good Wedding Planner for your Day to make your dream Bali Wedding happen.

Click here to consult with us